Platform module

Warehouse Coordination

Give forwarding teams operational visibility across receiving, inventory, picking and dispatch without replacing a specialist WMS.

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Expected receiving

Goods receipt and discrepancy capture

Inventory visibility

Pick and dispatch coordination

Shipment allocation

Warehouse event history

Useful independently

Teams can adopt Warehouse Coordination for its focused workflow without enabling every other Wharvex module.

Connected when needed

Records can link to the same tenant customers, suppliers, quotations, shipments, documents and conversations.

Tenant controlled

Access follows tenant membership, permission sets, lifecycle state and the capabilities included in the subscription.

How it works

A clear operational workflow

1
Create expected receiving from an order or shipment
2
Record receipt, condition and discrepancies
3
Maintain operational inventory visibility
4
Allocate, pick and coordinate dispatch

Designed for

• Warehouse receiving teams
• Picking and dispatch teams
• Freight operations coordinators

Operational outcomes

• Earlier visibility of receiving exceptions
• Traceable goods movement and shipment allocation
• Operational coordination without replacing a specialist WMS

Frequently asked questions

Who uses Warehouse Coordination?

Warehouse receiving teams, Picking and dispatch teams, Freight operations coordinators use this module with access controlled by tenant roles and permission sets.

Can Warehouse Coordination work independently?

Yes. A tenant can use this focused workflow independently and connect it to other Wharvex records and modules when required.

What does Warehouse Coordination connect to?

It connects naturally with Freight Operations, Customer Service, Finance & Analytics while maintaining tenant-scoped access.

Continue exploring Wharvex

Platform modules Provider marketplace Platform FAQ Trust & security About Wharvex Contact & onboarding Freight Operations Customer Service Finance & Analytics

Warehouse Coordination: prepare the workflow and handovers

Give forwarding teams operational visibility across receiving, inventory, picking and dispatch without replacing a specialist WMS.

Define the working scope

Identify the records, participants and decisions involved before configuring the workflow. Expected receiving; Goods receipt and discrepancy capture; Inventory visibility; Pick and dispatch coordination; Shipment allocation; Warehouse event history are the capabilities described for this module. Confirm which capabilities apply to your plan and the way your team intends to use them.

Follow the process with clear ownership

Create expected receiving from an order or shipment. Record receipt, condition and discrepancies. Maintain operational inventory visibility. Allocate, pick and coordinate dispatch. Assign an owner to each stage and identify the information needed for the next step. Keep approved changes and supporting documents with the relevant records so handovers use the same version.

Review the outcome

Earlier visibility of receiving exceptions. Traceable goods movement and shipment allocation. Operational coordination without replacing a specialist WMS. Review exceptions and unresolved questions with the people responsible. A recorded status or approval should correspond to an actual decision, and any operational commitments must still be agreed with the relevant parties.

Questions before you proceed

Who should be involved?

Warehouse receiving teams, Picking and dispatch teams, Freight operations coordinators are the intended participants described for this module. Review their workspace permissions and confirm who is responsible for entering information, approving changes and completing each handover.

What should be confirmed before rollout?

Confirm the required modules, plan, user access, source data and any integration or migration requirements. Test a representative workflow with the people who will operate it before expanding its use.