Every client brief starts from scratch
Supplier shortlists, comparisons and costing get rebuilt in a new spreadsheet for every project.
For sourcing agents
Take a client brief, run supplier RFQs and comparisons, manage samples and inspections, and hand off the approved result into freight — all against one record your client can see into.
1,200+
Suppliers and forwarders in the network to draw on
48hrs
Median time to first supplier comparison
14 days
Free trial, no card required
The problem today
Supplier shortlists, comparisons and costing get rebuilt in a new spreadsheet for every project.
Status updates mean manually compiling what is happening across suppliers, samples and shipments.
Once goods are approved, handing off to freight means re-entering everything into a different system or forwarder.
How it helps
Capture client requirements once, issue RFQs to your supplier network, and compare cost, MOQ and lead time side by side.
Clients see brief status, samples and approvals in their own portal — no separate status deck required.
Track compliance and inspection gates against the order, not in a separate document.
Approved sourcing results move directly into freight quotation and shipment coordination.
Capture the client brief and sourcing requirements
Issue RFQs to suppliers and build a side-by-side comparison
Manage samples, costing and QC/inspection approval gates
Hand the approved result off into freight and shipment tracking
“Clients used to ask "where are we at" constantly. Now they check their own portal and we spend that time sourcing instead.”
Founder, independent sourcing agency
Yes. Briefs, supplier comparisons and approvals are scoped per project so nothing crosses between clients.
You control what a client sees — landed-cost summaries, sample status and approvals, without exposing raw supplier negotiations unless you choose to.
No. It organizes the sourcing work you already do and connects your existing and new suppliers into one workflow.
Wharvex helps sourcing agents organise information and connect requirements with the relevant records and participants. Start with a defined workflow and the information your team needs to make decisions. Public discovery and workspace functions support coordination; the parties still need a clear operational agreement.
Capture buyer briefs, supplier candidates, samples, quality requirements and approval milestones. Identify missing information before the next stage starts. Agree who can approve changes and how the current version will be communicated to everyone responsible for the work.
Capture buyer briefs, supplier candidates, samples, quality requirements and approval milestones. Identify missing information before the next stage starts. Agree who can approve changes and how the current version will be communicated to everyone responsible for the work.
Use consistent references for supplier responses, costing assumptions and sourcing-to-shipment handovers. Separate assumptions from confirmed facts and retain supporting documents in the appropriate workspace. This makes it easier to answer questions and reduces the risk of different participants using different versions.
Use consistent references for supplier responses, costing assumptions and sourcing-to-shipment handovers. Separate assumptions from confirmed facts and retain supporting documents in the appropriate workspace. This makes it easier to answer questions and reduces the risk of different participants using different versions.
Before proceeding, keep alternative proposals comparable and record the buyer’s decisions. Check the commercial scope, timing and unresolved questions with the parties involved. A software status is useful for coordination but should reflect an actual agreed decision or completed action.
Before proceeding, keep alternative proposals comparable and record the buyer’s decisions. Check the commercial scope, timing and unresolved questions with the parties involved. A software status is useful for coordination but should reflect an actual agreed decision or completed action.
Describe the product or service, origin and destination, quantities, dimensions, timing and any special handling. Include the assumptions behind your estimate so providers can respond on a comparable basis.
Ask the selected provider to confirm the scope, currency, exclusions, validity, required documents and next steps in writing. A published listing or planning estimate is not a confirmed booking or purchase order.